Type of industrysmart campus State Enterprise
Case Detail
Fixed Asset Management Project for a Smart Campus in Daqing, Heilongjiang
The establishment of a unified digital archive of over 20,000 Fixed Assets for the campus through RFID Tags, handheld CD-deposit terminals and Fixed Asset Management System, which will enable the full-process management of the acquisition of the inventory, access, transfer, inventory, maintenance, impairment and end-of-life.
Access Program
Management scaleMore than 20,000 Fixed Assets
Managed AssetsOffice equipment, electronics, production facilities, instruments and parks Fixed Assets
Core approachRFID Tag + mobile handheld terminal + management system (localized deployment)
Client Background
The company is a state-owned, sole-owned enterprise that is responsible for the construction, operation and management of the smart park. As the park continues to be built and its scope expands, the number of Fixed Assetss is increasing, with assets distributed in different offices, departments, warehouses, aircraft rooms and areas of use.
Clients need to establish a unified Fixed Asset Management platform that brings together previously dispersed asset information, business documents and management records to digitize the entire process from the procurement of the inventory to the final end-of-life disposal.
Project Challenges
The number of assets and the range of management
More than 20,000 Fixed Assetss are distributed in different sectors, buildings, offices, warehouses and equipment areas, making it difficult to keep up to date with the physical location and state.
There are many business processes and information is scattered
It is difficult to form a complete closed circle for such operations as procurement entry, access, withdrawal, transfer, loan, transfer, maintenance, impairment and end-of-life.
The position and the person responsible are subject to frequent changes
Assets are constantly flowing between departments, persons and storage locations, and the lack of timely updates can easily lead to confusion and difficulty in tracing those responsible.
Inefficient counts and difficulties in reconciling accounts
The search and registration of each case involves a large and long time-consuming workload and is prone to leakages, miscalculations and duplicates.
Lack of visual management of asset status
Intuitive displays of usage, idleness, maintenance, loan and end-of-life situations are not available, making it difficult to keep abreast of utilization and anomalies.
Complex data access management
There is a need to separate data coverage by organization, department, post and management responsibilities to avoid over-authorization of asset information.
Solutions
The project is based on RFID technology, establishes a unique digital identity for each Fixed Assets in the park and manages the asset archive, business process, location status and operational records through Fixed Asset Management System. The system supports the import of information from the old system or Excel batch, generates asset numbers and EPC codes, then completes tag printing, writing and binding.
When assets are in storage, in receipt, in repossessed, transferred, borrowed, transferred, repaired, impaired and scrapped, the system is updated in a synchronized manner, in sectors, responsible persons and positions, and the operational flow is maintained.
The inventory personnel read live assets through RFID Handheld Reader in bulk, the system automatically checks inventory tasks and Asset Register, identifies inventoryed, unassembled, surplus, loss and misplaced assets, supports the uploading of physical photographs and enhances the efficiency of queries, verification and system synergy through the rights control and API interface.
Asset Import and Digital Slotting
RFID Tag Printing and Tie
Full Lifecycle Management
Inventory analysis and system synergy
Workflow
Asset information import
Generate Numbers with EPC
Label Print Writing Code
Label Asset Tie
Asset acquisition inventory
Access to loan redeployments
RFID move points
Review of variances
Overwhelming maintenance
Statistical analysis report
Key Functions
Consolidated asset builder
Harmonized management of asset numbers, categories, procurement information, values, departments, duty bearers, locations, physical photographs and current status.
RFID tag management
Support for the production, printing and writing of the EPC, binding, verification, retortment, re-marking, untie and scrapping of the EPC, to achieve one size and one size.
Asset acquisition and acquisition
Covers the receipt and inspection of procurement, registration in the repository, location allocation, access to the vault and returns, and automatically updates the attribution information.
Loan and redeployment of assets
Management of loaned return, transfer of personnel, departmental redeployment and change of location, complete recording of flow and transfer of information.
RFID Batch Count
Creation of tasks by campus, building, sector, area or category, to be read in long-range bulk through handheld readers.
Inventory differences processing
Automatic recognition of assets that have been acquired, not acquired, surplus, loss and misplaced and support for the processing of discrepancies.
Maintenance, impairment and end-of-life
Manage maintenance requests, processes, costs, impairments and end-of-life disposals and maintain complete approval records.
Permissions, reports and system interface
Statistical statements are provided by organization, sector and role segregation, and access to ERP and the financial system through API.
Deployment
A. Software systems
- RFID Fixed Asset Management System
- Asset archives management
- Procurement inventory management
- Access and Backward Management
- Leverage return management
- Transfer and redeployment management
- RFID Inventory Management
- Maintenance management
- Waste disposal management
- Data Permission Management
- Statistical analysis and statements
- API interface service
- Local server deployment
B. Hardware equipment
RFID handheld reader CD-C Terminal
RFID Label Printer
RFIDDesktop RFID Encoder
Standard Adhesive RFID Label
Flexible Anti-Metal RFID Tag
Results
How can the campus be managed in a uniform manner, given the volume and high turnover of its assets?
The establishment of a single digital identity for each asset through RFIDFixed Asset Management System, which runs through the entire process of inventory, acquisition, transfer, inventory, maintenance and write-off, has resulted in a clearer location, clearer responsibility and more accurate data.