Type of industryHighway operations management
Case Detail
Fixed Asset Inventory Project for a Guangdong Expressway Management Center
The uniform filing, quick inventory, status tracking and reconciliation of office equipment, accommodation supplies, vehicles and other assets are achieved through RFID Tags, handheld CD-ROM terminals and Fixed Asset Management System.
Access Program
Managed AssetsOffice equipment, accommodation supplies, vehicles and other Fixed Assets
Core approachRFID Tag + handheld terminal count + asset management system
Application SystemRFIDFixed Asset Management System, Localized
Client Background
The freeway management centre in Guangdong is a subsidiary of a State enterprise and is responsible for the operation of more than 30 highways and 20 management parks.
These assets are distributed across different campuses, departments, offices, warehouses and dormitories, and are scattered, staffed and transferred frequently. In the past, they were based mainly on paper Asset Register, Excel forms and manual case-by-case reconciliations, with problems of long inventory cycles, late data updates, unclear asset locations and inconsistent accounts.
Project Challenges
Large number of assets and wide distribution
Assets are scattered over multiple highways to manage parks, office areas, dormitories, warehouses and vehicle use units, making it difficult to keep abreast of actual locations and operational status in a timely manner.
Long inventory cycle, heavy manual workload
Traditional inventories require a case-by-case look-in and registration of labels, which is time-consuming and prone to leakage, double-checking and entry errors.
Asset Transfer is frequent and information is delayed
Assets are frequently transferred between campuses, departments, offices and duty-bearers, and manual registrations are difficult to synchronize in a timely manner.
The booking data is not consistent with the physical
The de-labelling, change of location or responsible person, and the untimely updating of the disposal of assets have made it difficult to match the booking data with the physical on-site.
Solutions
The project combines RFID tags, a handheld inventory reader, and a Fixed Asset Management System to give every fixed asset a unique digital identity. The system imports existing records, generates a unique asset number and EPC code based on asset class, material, and environment, and uses standard adhesive, flexible anti-metal, and specialty labels for encoding and physical binding.
The system automatically matches the results of the scan with the tasks of the inventory, identifying the assets that are already on the disk, undiscounted, undiscounted, surplus, deficit, misplaced and abnormal.
The simultaneous recording of the location, use department, responsible personnel, operational time and state of operations, such as Asset Transfer, loan, return, maintenance and end-of-life, provides a complete record of the asset flow.
RFID Tag Printing and Tie
Handheld Terminal Batch Count
System auto-checking differences
Inventory report and flow tracking
Workflow
Asset information import
Generate Numbers with EPC
Label Print Writing Code
Label Asset Tie
Send a CD-Queue
Handheld batch scan
Automatically check differences
Processing the count abnormal.
Generate an inventory report
Key Functions
Consolidated asset builder
Centrally managed asset number, name, type, specification type, serial number, ownership, department, responsible person, location and status.
RFID tag management
Support for the production, printing, writing, binding, verification, retorting, replacement, untie and scrap of the EPC.
Area Bulk Inventory
Creates tasks by park, department, office, warehouse or responsible person, which are read in a quick batch by handheld reader.
Inventory variance analysis
Automatic recognition of assets on hand, unrecorded, surplus, loss, misplaced and duplicate, generating breakdowns of differences.
Asset Transfer Management
Record changes in assets between parks, departments, locations and responsible persons and automatically update current attributions.
Loan and return management
Registration of loanee, time of loan, expected time and actual return.
Maintenance and end-of-life management
Recording of asset failure, maintenance, decommissioning and write-off processes and maintenance of approval and historical records.
Asset statistics statement
Number, value and use of assets by campus, sector, category, status and responsible person.
Deployment
A. Software systems
- RFID Fixed Asset Management System
- Asset archives management
- RFID tag management
- Asset Inventory Management
- Asset Transfer Management
- Leverage return management
- Maintenance of end-of-life management
- Data statistics and statements
- User, role and data permission management
- Local server deployment
B. Hardware equipment
RFID handheld reader CD-C Terminal
RFID Label Printer
RFID card writer
RFID portal security gate
No RFID Tag
Flexible Anti-Metal RFID Tag
Results
Are there problems of assets inventory, unclear location and inconsistent accounting in your enterprise?
RFIDFixed Asset Management System, which establishes a single digital identity for each asset, provides for rapid inventory, location tracking and process flow management.